Simple pricing. Every feature included.

No hidden fees, no feature gating, no surprises. Just one clear price per child per month that gives you the full platform. The only difference between plans is the commitment length and the level of support.

Monthly

€5.00 /child/month

Billed monthly. Cancel any time.

All features and updates
Email support
Phone support not included
No fair-use billing
Book a Demo

Yearly

€3.50 /child/month

Save 30% vs monthly

All features and updates
Email & phone support
Fair-use billing included
Book a Demo

3 Year

€2.50 /child/month

Save 50% vs monthly

All features and updates
Email & phone support
Fair-use billing included
Best value for established services
Book a Demo

Direct Debit and bank transfers are included at no extra cost on all plans. Card payments are 0.75% for personal debit and credit cards issued in the EEA and UK, and more for other cards.

Compare on total cost, not just the sticker price

A lot of childcare software looks cheap until you add the transaction fees. Many platforms charge a monthly subscription and take a cut of every payment you collect - which, across a full setting, adds up fast.

With Tot Tracker, Direct Debit and bank transfers are included at 0%. So when you compare us with another provider, add their subscription and their payment fees together - then compare. It's usually a much closer race than the headline price suggests. See how we compare →

Compare total costs with your own numbers →

Everything you get with Tot Tracker

Every plan includes the full platform - no feature is locked behind a higher tier

Invoicing & Payments

Automated fee schedules with ECCE & NCS deductions
Monthly invoice generation and distribution
Direct Debit collection (0% transaction fees)
Bank transfer tracking (0% fees)
Mid-year automatic recalculation when hours or subsidies change
Enrolment types, discounts and year profile configuration

Child Tracking & Activities

Drop-off and collection with timestamped attendance
Activities, milestones and photo/video sharing
Sleep schedule logging and parent notifications
Nappy change recording and alerts
Year-end Tot Tracker Wrapped yearbook for every child

Parent Communication & App

Dedicated parent app (iOS, Android & web - no download required)
Broadcast messaging with personalisation
Push notifications for important updates
Calendar sharing with term dates, closures and events
Authorised adult management with photo verification
Absence notification from parents

NCS & ECCE Compliance

Automatic weekly NCS hours calculation
8-week consecutive miss alerting for providers and parents
Inspection-ready reports with full audit trail
CHICK code expiry monitoring and reminders
ECCE capitation tracking

Staff & HR Launching Q4 2026

Vacancy management and applicant tracking
Staff profiles, contracts and onboarding checklists
Qualification and Garda vetting tracking with expiry alerts
Rotas with child-to-staff ratio compliance
Clock in/out, working hours and holiday management

Fair-Use Billing

If you're on the annual or 3-year plan, our fair-use policy means you only ever pay for the children you actually have. Here's how it works:

Up front, you tell us how many children you expect to have in your facility each month, and you pay accordingly. We know that numbers fluctuate - children join mid-year, others move on, and your September intake rarely looks the same as your June one.

At the end of the year, we compare what you predicted with what actually happened. If you've had more children than expected, we invoice you for the balance at the correct rate. If you've had fewer, we apply the difference as a discount on your next invoice. No quibbles, no small print.

It's our commitment to ensuring you only pay for what you need - and it's one of the reasons our customers trust us.

FAQ

Common questions

Yes. Direct Debit and account-to-account bank transfers are included in your subscription at 0%, with no per-transaction fee. Card payments are 0.75% for personal debit and credit cards issued in the EEA and UK, and more for other cards.
Yes. The parent app is included for every family at no extra cost, on iPhone, Android and desktop.
No. Every plan includes the full platform - enrolment forms, care plans, NCS & ECCE compliance, invoicing, daily records and parent communication. The only difference between plans is commitment length and support level.
No hidden setup fees. We help you import your existing data and get started. If you claim ECCE or NCS, your Early Years Hive registration exports become a pre-filled onboarding spreadsheet, so there is very little to type.
Our fair-use billing on annual and 3-year plans means you only pay for the children you actually have - we reconcile at year end and either invoice the balance or apply the difference as a discount on your next invoice.

Ready to see it for yourself?

Book a free, no-pressure demo and we'll walk you through the full platform using your own numbers.

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