Drop Off & Collection
Know exactly who is on site at any given moment by logging each child in and out of your facility. The process takes seconds for staff - a quick tap on arrival and another at pick-up - but behind the scenes it builds a timestamped attendance record that's invaluable during inspections.
Collection time is where things get even smarter. Parents can list other adults who are authorised to collect their children, complete with photo verification. When someone other than a parent arrives at pick-up, your staff can quickly confirm their identity against the photos on file - no awkward phone calls, no uncertainty.
This digital audit trail plays a key role in your NCS compliance. Instead of paper sign-in sheets that get lost or smudged, you have a clean, searchable record of every arrival and departure ready for your next inspection.
School Activity
Chart the milestones and memories every child makes as they grow up, and share them with parents in a way that's both personal and secure. All photos and videos stay within the Tot Tracker apps - they're never stored on personal devices and there's no need for WhatsApp groups where images can be saved and shared beyond your control.
Staff can snap a photo of a child's first painting, record a short video of them taking their first steps in the garden, or simply note a lovely moment from the day. Parents receive these updates in real time through the app, so they never feel like they're missing out.
At the end of each year, the Tot Tracker Wrapped feature automatically compiles a fantastic yearbook for every child based on what they've been up to. It's a beautiful keepsake for parents and a lovely way to show families just how much happens while they're at work.
Eating & Drinking Coming soon
One of the most important things to monitor with children of all ages is how much and what they're eating. Parents want to know their child had a good lunch, and you need to spot patterns - like a child who consistently leaves their vegetables or isn't drinking enough water.
Tot Tracker will let you publish your menus for the coming weeks in advance, so parents always know what's on the table. After each meal or snack, staff can record how much of each item a child has eaten with a couple of quick taps - no need for lengthy notes.
The result is a clear daily nutrition picture that parents can check in the app at any time. Over weeks and months it builds into a useful record that helps both staff and families understand a child's eating habits and flag anything that needs attention.
Coming soon
Meal tracking is currently in development
Sleep Schedule
Monitoring how much a child has slept is especially important in the early years. A long nap at lunchtime might mean a later bedtime, while a child who hasn't slept at all might need an earlier night. Parents really value knowing what happened during the day so they can plan their evening accordingly.
Staff record when a child falls asleep and when they wake up - it's a single tap each time. The app calculates the duration automatically and pushes a notification to the parent so they can see at a glance how their little one's nap went.
Over time, the sleep log helps you spot patterns. If a child is consistently sleeping much less or much more than usual, it's something worth flagging with their parents. Having the data at your fingertips makes that conversation much easier.
Nappies
By far the messiest part of looking after young children, but important nonetheless. Whether it's wet, solid, or both, parents want to know what happened and when - and you need a record for your own tracking purposes.
Staff log each change with a couple of taps, recording the type and time. Parents get a notification straight away so they're never left wondering. It's one of those small details that adds up to a much better picture of a child's day, especially for parents of very young children who can't tell them themselves.
Side note: our lead developer says this section is one of the most enjoyable he's ever worked on. Make of that what you will.
