The problem with paper packs
Enrolment packs are long, printed, and filled in by hand - usually once, at the very start. From that moment they begin to go stale. Phone numbers change, a new sibling arrives, a GP moves, an emergency contact is no longer reachable.
Because it all lives on paper in a filing cabinet, the information is invisible to the staff on the floor who need it most, and re-collecting it means re-printing and chasing every family again. It's a huge amount of admin for data that's hard to trust.
A form parents complete in minutes
Parents receive a secure link and complete a clean, multi-section digital form - child details, parents and guardians, additional collectors, allergies and medical information, and any custom questions your setting adds.
Because the child's name, date of birth and venue are already known, the form arrives partly filled in. And the next time you send it, every previous answer pre-populates, so an annual or periodic refresh takes a family minutes rather than an evening. That's what finally makes frequent re-collection realistic.
You control exactly what's asked
Every setting is different, so you decide which questions appear and which are required. Turn sections on or off, add your own questions, and personalise wording with the child's name and your venue details automatically.
Forms are e-signed by the parent and can be countersigned, giving you a clear, timestamped record of who provided and agreed to what - far stronger than a scribble on a paper form.
Straight to staff, not a filing cabinet
The moment a form is submitted, the answers flow onto the child's profile - emergency contacts, who may collect, dietary needs and medical flags are all live and visible to the right staff instantly.
There's no re-keying, no transcription errors, and no digging through paperwork when it matters. And because a link is single-use, if the same email went to both parents, whoever opens it first completes it and the link safely closes.
